Assessment of the Effectiveness of Procurement Planning and Implementation, the Case of Selected Bureaus in the Gambella Regional State

Abstract

The purpose of the study was to assess the effectiveness of procurement plan and its implementation practice in Gambella, taking the case of five selected bureaus. The major assessment areas were on the internal factors which are continuously affecting the implementation of procurement. Subsequently the following three basic questions were forwarded: such as, 1) the process and content of procurement plan and its implementation, 2) specification completeness, and 3) present market price assessment. The study focused on, assessing the plan versus the performance. The study deploys descriptive statistical method and the selection of the respondents was done by using the whole population of targeted departments (Census techniques). In addition, closed-ended questionnaires were distributed to all target population. The target population was 100 employees and all the questionnaires were filled successfully. Based on the analysis, it was detected that organizations have a trend of preparing annual procurement plan which lack clarity. However, having a plan by itself does not ensure success; it basically, depends on the extent of implementation. In the case of selected organizations, the annual procurement planning, specification and market price assessments were found to be very poor and incomplete. Eventually, the study recommends that, organization should prepare clear procurement plan and follow it in the acquisition of goods, qualified procurement specialist should be employed in the procurement departments. And make sure that they are getting procurement trainings timely