Abc-ven matrix analysis of pharmacutical inventory management in selected public health facilites of jimma zone south-west Ethiopia

Abstract

Background: ABC-VEN matrix analysis is formulated by cross tabulating of ABC and VEN analysis and has a key role in assisting decisions making in medicine selection, purchasing and inventory management and hence help in reducing cost, identifying medicine use problems and improve efficiency in the pharmaceutical supply system. Combining ABC and VEN analysis forms a powerful tool for a critical analysis of medicine use and assists in containing the cost especially by restricting the expenditure on non-essential items. Objective: The objective of the study was to analyze pharmaceuticals based on cost and criticality aspects and identify those which require stringent managerial control at selected public health facilities of Jimma zone for a fiscal year of 2009 E.C. Methods and materials: Health facility based cross sectional study design using quantitative method in which ABC, VEN and ABC-VEN matrix analysis techniques were utilized to analyze pharmaceutical inventory management system at selected public health facilities of Jimma zone. The study was conducted from March 25 to April 25, 2018 at Jimma zone, Southwest Ethiopia. Results: ABC analysis revealed that 11.38%, 14.67% and 14.89% of items consumed about 70% of annual pharmaceuticals expenditures at health centers, at hospitals and jimma university medical center respectively. VEN analysis showed that 43.13%, 60.2% and 63.68% of items were considered as vitals and consuming 32.9%, 72.3%and 85.58% for annual pharmaceutical expenditures at health centers, at hospitals and jimma university medical center respectively. From ABC-VEN matrix analysis, majority of items at different level of health facilities were Category I pharmaceuticals. Conclusion and Recommendations: - Majority of items at different level of health facilities were Category I and most of the Category I pharmaceuticals in turn were Class A and V items which require great attention for their control and availability. ABC-VEN analysis techniques should be adopted for optimal and rational use of resources and elimination of stock out situations.