Assessment of Factors Affecting Procurement Processing the case of Jimma University

Abstract

The main objective of the study was to assess factors affecting procurement process in the case of Jimma University. The study was conducted to assess factors affected procurement process in employ competence, procurement planning, organizational structure and resource allocation. Descriptive research tabulation design was used in executing the study. The targeted groups of the study were top level managers, middle level managers and procurement staff who were pertinent to the procurement process, and had knowledge of procurement. The study was consisted 56 respondents 52 for questionnaires and 4 for interview, who were found in Jimma University. Accordingly, the sampled technique was purposive because implemented knowledgeable staffs. Primary data were collected using questionnaire and interview. All respondents filled in and returned the questionnaire, making the response rate 100%, according to Procurement method knowledge. Also the inferential statistics were employed in this study. According to the respondents response the study forwarded the assessment factors that were poor deals or findings in the procurement process like, Quality is not always achieved, the quality purchased goods by procurement office is not satisfied, Purchasing is not assisted by technology like computerized system, the organization not used planned job rotation results, the respondents do not believe in providing specific mechanisms can monitor and detect misconduct behaviors in their organization were found by this study in the case of Jimma University and were hampered greatly on the procurement process service delivery. Independent variables contribute in this study were only about 77.5% to the procurement process in the case of Jimma University while other factors not studied in this research contribute 22.5% of the procurement process at Jimma University. In general the results ‘of this study revealed that 61% of the respondents indicated that procurement plans in the department impacted positively on procurement performance while the rest (39%) of them indicated that the procurement plans did not affect procurement performance. As a whole the study recommends that plans were not static and that preparation of annual procurement plans should be participatory, frequently reviewed so as to improve on the organization of procurement process.