Practices and Challenges of Educational Management Information System (Emis) In Woreda education Offices Of Kaffa Zone

Abstract

The purpose of this study was to assess The Practice and Challenges of Educational Management Information System (EMIS) in woreda education office of Kaffa zone. Descriptive survey design was employed to conduct the study. The major tools used for data collection were questionnaires and interview. Census sampling was used to include sample respondents. Data analysis was conducted by using frequency count, percentages, mean, and inferential. The study was carried out woreda education office of Kaffa zone, in this 5 woreda education office work process owners ,EMIS experts and EMIS structured Kaffa zone education department were participated in the study.30 EMIS experts and 86 woreda education office work process owners were included in this study. Overall, out of 135 target population 116(86 %) of them were participated in the study. The results of the study average (X=2.18& SD=1.76) indicated that there was no well-organized EMIS structure, organization and resource in place at all levels of woreda education offices of Kaffa zone. The findings of this study revealed that education data /information were not well organized systematically, because of lack of accountability, lack of commitment, inaccuracy, unreliable, irrelevant and not valid data transfer. Moreover, the study revealed that the Kaffa zones Woreda Education Offices haven‟t properly used EMIS for efficient resource utilization, monitoring and evaluation of office activities. The Challenge of EMIS identified by the respondents was insufficiency of ICT infrastructure, lack of poor coordination, shortage of qualified manpower, and lack of adequate training. Thus, it is concluded that EMIS was entangled with a set of problems that hinder the proper functioning of its management. Therefore, to overcome these shortcomings necessary recommendations are establish an autonomous EMIS structure at woreda education office level and put in place the required amount of resources and design education information policy, motivate EMIS personnel based on their performance, improve data integration and decentralized EMIS software up to woreda education office level, Established data auditing system and create awareness through relevant training programs